Leave Applications create and apply for leave. Functionalities details: 

1. Users can view all leave applications and its status. Refer to Figure 1 Below.

2. Users can create and edit leave applications.
   1. Leave Status are: "Applied,Planned,Void and Approved". Editing Approved leave will reset the leave approval workflow.
3. Approvers can "Cancel Approval".
4. An email alert is sent to the employee and approvers when leave is "Applied" and "Approved". Approvers can approve the leave from the email.
   1. Enable configuration "ESS.Alert.Leave.Enable"under "Linkweb - Company Administration - Configuration - Human Resource Management - Alerts".

The following rules are applied:

1. Hours taken must be greater than zero.
2. System will validate the leave balance if "Check Balance" is enabled for the leave.
3. Minimum service years has to completed before leave can be entered. This is configured in backoffice leave maintenance screen.
4. Leave dates can not overlap with existing leave applications.
5. When an employee applies for leave in future, system calculates the projected balance the employee.
   1. One time accrual is set to "No": System calculates the number of accruals that would occur from the last accrual to the leave end date. This figure is multiplied by the accrual amount.
   2. One time accrual is set to "Yes" (excluding long service leave): System calculates the accrual based on the leave anniversary date
6. Leave applications must be in a Current/Future Leave Allocation Period

Reports

1. Leave Transaction Report

1. You can apply for leave for any employee that you have access to. Select the employee. The default is the user logged in.
2. Click on the "New" button at the bottom of the page. This will open the "Leave Entry" form. Refer to Figure 2.
3. Enter below details
   1. Employee and Employee Name is auto updated.
   2. Date From and Date To - Select the leave dates. This is defaulted to the current day.
      1. Leave date is checked against the Calender setup. This ensures users do not enter invalid dates at leave application.
   3. Time From and Time To - Enter the time from which the employee is will be on leave. This is defaulted to the start and end time of the employee's shift.
   4. Hours Taken - Enter the total hours of leave.
      1. System will force users to click on the "Calculate Hours" button if less leave hours is entered. System calculates the expected leave based on the date, time and  shift segments of the employee.
      2. Users with access to menu "LE006 - User can change hours taken" will be able to override the hours.
   5. Leave Category - Select the leave Cartegory from the list, then tick the box for "Leave Allocation"
   6. Medical Days - Enter the number of medical days for Sick Leave.
   7. Medical Certificate - Tick this if the user is attaching a sick sheet or medical certificate.
   8. Leave Comments - Enter the description of the leave application.
   9. Save
   10. Click on the "Attachments Tab" to add notes and attachments.
   11. Select the Leave and Submit for Approval.

  Figure 1: Leave Application
   

Figure 2: New Leave Entry
 

Figure 3: Edit Leave Entry